Vendor Information

Welcome Vendors! Thank you for joining us and supporting our efforts to create an annual community gathering. You are a crucial part of the event and we want you to know, you are appreciated! We’re learning as we go, and we would value your feedback and ideas. Please Get in Touch if you have any questions or suggestions.  Click below for a printable version of all the vendor information on the website.

Vendor Application Form

Available Vendor Spaces

A map of currently available indoor locations is shown here (pdf).  Outdoor locations are available on request.  Location assignment is first come, first served, so reserve your booth early to ensure you get a location you’ll love! The organizers update the Availability Map as often as possible, but please enter your 1st and 2nd preference on the application form, just in case.

Registration

To register, download the Vendor Application Form.

You can also pick up an application form at Southside Community Church on Sundays (service starts at 10:30 am), during the church office hours (Tues-Thurs, 9am – noon), or Get in Touch to meet an organizer in person.

Return the form using any of these methods:

  • Mail to PO Box 337, Cocolalla, ID 83813
  • Drop off at the church in person
  • Get in Touch to set up a meeting with an organizer
  • Email a photo to SouthsideHarvestFestival@gmail.com
  • send a photo by Facebook Messenger to our page, @CocolallaHarvest.

Pricing

8 x 8 foot square indoor space: $20

Outdoor spaces available on request

Payment Options

We have several payment options:

  • Mail a check to the church at PO Box 377, Cocolalla, ID 83813
  • Get in Touch to meet an organizer in person (Cash)
  • Use Venmo account @CocolallaHarvest to pay with a credit card (3% surcharge), debit card (free) or bank account (free)

We are unable to issue refunds for cancelled registrations.

Vendor Updates

Please join the Facebook group, Southside Harvest Festival Vendors to get the latest information.

Rules

Every successful vendor event depends on coordination and cooperation, which require everyone to be on the same page. Please look over the Event Rules so you know what to expect (pdf)

Festival Hours

The event hours are 9 am to 4 pm. Please help keep the event appealing to late arrivals by staying open until 4 pm. If you are sold out, take the opportunity to look around and get ideas for next year!

Table/Space Numbers

Table numbers are listed in the Vendor Directory on this website, and will also be used in signs and printed listings during the event. Please make sure your table number is clearly visible so customers can find you.

Setup and Take Down

We are offering early setup all day on Friday, October 25.

Idaho Sales Tax

Taxes are everyone’s least favorite topic, but the law requires us to inform you about the forms you have to submit to report on your sales from this event. The state will charge a fine of $150 if the form is not turned in within 15 days after the event. The ST-124 Form is available online, but please Get in Touch if you need assistance obtaining a paper copy.

The special web address for vendors to submit the tax form is:
http://tax.idaho.gov/i-1030action-a2.cfm?hc=Emc9M4dSUrs6pT99

This link will take you to an online form where you can complete Form ST-124’s Section B (Participant’s Information) and Section C (Sales Tax Declaration), after which you can print out your personalized copy of Form ST-124.
If you have questions about sales tax or experience problems submitting the form, contact Taxpayer Services:
-(208) 334-7660 in the Boise area or toll free at (800) 972-7660
-Hearing impaired callers, use the Idaho Relay Service at (800) 377-3529
-More information about the ST-124 form is available at  https://tax.idaho.gov/i-1037.cfm

Event Facebook Page

Please link to the Event Facebook Page and share and like our posts. It would be a good idea to post information about your products there (the page is public), especially shortly before the Festival starts.

Festival Flyers

Large glossy prints of the flyer will be available a month before the event – please take one to hang in your neighborhood!  Feel free to use images from this website and the Festival Flyer for marketing on your Facebook page or website.

Vendor Feedback

We want to know: how can we make this event even better next year?

Please send suggestions or complaints to SouthsideHarvestFestival@gmail.com or use our Contact form.