Vendor Information

Welcome Vendors! Thank you for joining us and supporting our efforts to create an annual community gathering. You are a crucial part of the event and we want you to know, you are appreciated! For those who took part in the Southside Community Church Women’s Ministry Craft Fair in 2014, 2015, 2016, or 2017, there have been some major changes. For those joining us for the first time, this is our first time hosting vendors on the church grounds. We’re learning as we go, and we would value your feedback and ideas. Please Get in Touch if you have any questions or suggestions.  Click below for a printable version of all the vendor information on the website.
Printable Vendor Information Packet

Available Vendor Spaces

There are indoor and outdoor spaces available. A map of currently available locations is shown here (pdf). Location assignment is first come, first served, so reserve your booth early to ensure you get a location you’ll love! The organizers try to update the Availability Map as often as possible, but please enter 1st, 2nd and 3rd preferences in the Special Requests text box on the application form, just in case.

Registration

To register, submit an application form. The Fillable Vendor Application Form can be completed on a computer or mobile device using Adobe Reader, then printed or saved.
The Printable Vendor Application Form is designed to be filled out by hand, so the vendor space section is formatted a bit differently.

You can also get an application form at Army Surplus 1 in Sandpoint, at Careywood Coffee in Athol, at Southside Community Church on Sundays (service starts at 10:30 am), during the church office hours (Tues-Thurs, 9am – noon), or Get in Touch to meet an organizer in person or get a pdf version emailed to you.

Email the form to SouthsideHarvestFestival@gmail.com, mail to the church at PO Box 69, Cocolalla, ID 83813, drop off at the church in person, or Get in Touch to set up a meeting with an organizer.

Pricing

Indoor SpacesElectrical power and 2 chairs included
6' x 2.5' Table$20
8' x 2.5' Table$25
8' x 2.5' Tablewith use of 5' x 8' closet$30
11' x 11' KitchenIncludes refridgerators with bottom freezers$40
Outdoor SpacesPower strip available for $5
10' x 10' area$15
10' x 20' area$25
20' x 20' Area$40
Food TruckIncludes electrical power$20

Payment Options

We have several payment options:

  • Mail a check to the church at PO Box 69, Cocolalla, ID 83813
  • Get in Touch to meet an organizer in person (Cash)
  • Use Venmo to pay with a credit card (3% surcharge), debit card (free) or bank account (free)

We are unable to issue refunds for cancelled registrations.

Vendor Updates

Please join the Facebook group, Southside Harvest Festival Vendors to get the latest information.

Rules

Every successful vendor event depends on coordination and cooperation, which require everyone to be on the same page. Please look over the Event Rules so you know what to expect (pdf)

Festival Hours

The event hours are 9 am to 4 pm. Please help keep the event appealing to late arrivals by staying open until 4 pm. If you are sold out, take the opportunity to look around and get ideas for next year!

Table/Space Numbers

Table numbers are listed in the Vendor Directory on this website, and will also be used in signs and printed listings during the event. Please make sure your table number is clearly visible so customers can find you.

Setup and Take Down

We are offering early setup all day on Friday, October 5.

Idaho Sales Tax

Taxes are everyone’s least favorite topic, but the law requires us to inform you about the forms you have to submit to report on your sales from this event. The state will charge a fine of $150 if the form is not turned in within 15 days after the event. The ST-124 Form is available online, but please Get in Touch if you need assistance obtaining a paper copy.

The special web address for vendors to submit the tax form is:
http://tax.idaho.gov/i-1030action-a2.cfm?hc=s9oUlIvJMrZqeilc

This link will take you to an online form where you can complete Form ST-124’s Section B (Participant’s Information) and Section C (Sales Tax Declaration), after which you can print out your personalized copy of Form ST-124.
If you have questions about sales tax or experience problems submitting the form, contact Taxpayer Services:
-(208) 334-7660 in the Boise area or toll free at (800) 972-7660
-Hearing impaired callers, use the Idaho Relay Service at (800) 377-3529
-More information about the ST-124 form is available at  https://tax.idaho.gov/i-1037.cfm

Event Facebook Page

Please link to the Event Facebook Page and share and like our posts. It would be a good idea to post information about your products there (the page is public), especially shortly before the Festival starts.

Festival Flyers

Large glossy prints of the flyer will be available a month before the event – please take one to hang in your neighborhood!  Feel free to use images from this website and the Festival Flyer for marketing on your Facebook page or website.

Raffle Fundraiser Donations

The Southside Community Church Women’s Ministry booth will be offering a raffle with donated items. Proceeds go towards repairing and improving the auxiliary building and grounds. We would really appreciate your contributions! Please submit all items during setup on October 5 or prior to 9 am on the day of the festival. Include a business card or small sign to display and advertise your products!

Best Booth Award

One well-prepared vendor will win the Best Overall Booth Award, selected by a panel of judges shortly after the festival starts. The winner will get a certificate to display on their booth, plus bragging rights and admiration for a whole year!

  • Best Booth Criteria:

    • Attractiveness
    • Prices Clearly Displayed
    • Friendly and Approachable

Vendor Feedback

We want to know: how can we make this event even better next year?

We will be distributing vendor feedback cards during the event, and they are also available here: here (fillable) or here (printable). Please complete during the festival and give to any SCC volunteer. Or mail to the church or email to SouthsideHarvestFestival@gmail.com.